Executive Working Brief / July 2026

Mobile VR Demo Kit
Recovery & Rebuild

One combined decision package: recovery messages ready for review, a current purchasing baseline, and a local implementation ticket for a compact JLG physical-controls module. Nothing in this brief has been sent to Slack, Jira, vendors, or staff.

Ready for decisionRecovery first · purchasing held · local brief only
4Unsent recovery drafts
$5,353Core estimate without new hotspot
2Travel modules
0External messages sent

Decision

Recover First. Rebuild in Two Modules.

The original kit is missing, but theft is not verified. The custody trail ends at the AWE/DFLV trade-show crate in June 2025. Run the four recovery checks before purchasing replacement hardware. If recovery fails, rebuild a carry-on core kit and a separate physical-controls module.

Theft unverifiedJLG controls previously workedPrices exclude tax

Recommended Controller Path

  1. Locate Scott’s existing JLG scissor-lift controls.
  2. Bench-test them with the current Quest/JLG build.
  3. Build a compact ForgeFX tabletop mount.
  4. Use USB HID only as the fallback.

Recovery Sequence

Messages Ready for Review — Not Sent

Dave

I traced the mobile sales demo kit through AWE in June 2025. The last documented state says the 47 lb case—with two Quest 3 headsets, Dell laptop, Samsung phone, casting gear, and accessories—was inside the DFLV trade-show crate and should be returned to you. Did you receive it after AWE, or do you know the final handoff/location? Separately, do you know the current location of Scott’s JLG scissor-lift controls?

Jonathan

I’m tracing the mobile sales demo kit after AWE 2025. Slack shows the case was inside the DFLV crate, and Dave asked that it be shipped back to him after the show. Do you remember whether the AWE team arranged that return shipment, who handled teardown, or whether the kit stayed with the booth crate?

DFLV

ForgeFX is trying to locate a mobile VR demo case last documented with the AWE 2025 booth shipment. It was approximately 47 lb and contained two Meta Quest headsets, a Dell laptop, a Samsung phone, and casting accessories. Can you check whether this case remained in the ForgeFX booth crate, warehouse inventory, or outbound shipment records after AWE?

Jordan

I’m reconstructing the custody trail for the ForgeFX mobile sales demo kit. You tested and shipped it to DFLV in April 2025. Do you still have any case photos, serial numbers, inventory records, shipment paperwork, or identifying details that would help DFLV and Dave locate the exact case?

Procurement Baseline

Replacement Core Kit — Current Pricing

Verified or cited prices as of July 2026. Tax, shipping, cellular service, software subscriptions, and controller-module fabrication are excluded. Allowances are planning values, not vendor quotes.

ItemPurposeQtyUnitExtendedSource / Confidence
Meta Quest 3, 512 GBTwo-headset standalone demo rotation2$599.99$1,199.98Meta April 2026 pricing / verified
Meta Elite Strap with BatteryTwo installed plus one charged spare3$129.99$389.97Abt listing / verified
KIWI F3 silicone interfaceCleanable shared-use face interface2$19.99$39.98KIWI listing / verified
Lenovo Legion Pro 5i, RTX 5070 / 32 GB / 1 TBLocal PC build, controller bridge, casting1$2,749.99$2,749.99Best Buy listing / cited
Pelican 1535 AirCarry-on case; buy only after physical fit test1$342.32$342.32GME listing / verified
GL.iNet Slate AXPrivate local Wi-Fi 6 network1$119.99$119.99Market listing / cited
NETGEAR Nighthawk M6, unlockedOptional dedicated 5G WAN source1$599.99$599.99Best Buy listing / verified; omit if company phone is reused
Anker USB-C hubHDMI, Ethernet, and additional I/O1$50.99$50.99Best Buy listing / cited
Anker 140W 6-in-1 power stationCompact charging station1$79.99$79.99Market listing / cited
15 ft surge protectorShow-floor power reach1$54.97$54.97Home Depot listing / cited
Cables and adapters allowanceHDMI, right-angle USB-C, Ethernet, spares1$150.00$150.00Planning allowance
Foam, labels, seals allowanceCase organization and custody controls1$175.00$175.00Planning allowance
Core kit subtotal without new hotspot$5,353.18Recommended baseline if a managed company phone supplies WAN
Core kit subtotal with unlocked hotspot$5,953.17Hardware only; cellular plan excluded

Case caution: the Pelican 1535 meets the carry-on envelope, but its usable interior is tight. Run a cardboard/foam fit test with two battery straps and the selected laptop before ordering.

Local Implementation Brief / Not Jira

Portable JLG Physical-Controls Module

Build an authentic, compact tabletop module that lets ForgeFX demonstrate real-world controls with the current JLG VR simulator without transporting the full basket.

LOCAL-BRIEF

Outcome

A sales team member can unpack, connect, calibrate, and run the JLG scissor-lift demo using real controls and a Quest headset from a travel-safe case.

In Scope

  • Locate and inventory the existing scissor-lift controls and interface hardware.
  • Bench-test the current JLG build with standalone controls.
  • Design a stable ForgeFX-branded tabletop mount.
  • Package all required adapters, cables, and calibration markers.
  • Add a reusable USB-HID input profile as the fallback path.
  • Write setup, calibration, teardown, and repacking instructions.

Acceptance Criteria

  • Controls drive, steer, elevate, stop, and change modes as intended in the current build.
  • The module remains stable during normal joystick operation.
  • Cold setup to working demo is 15 minutes or less.
  • The demo operates without venue internet after initial device login.
  • Laptop display and headset view can be shown over HDMI.
  • Three consecutive unpack-to-demo-to-repack trials pass without missing hardware or remapping.
  • Every component has a labeled case position and recorded serial/asset identifier.

Out of Scope

  • Full JLG basket or boom-lift console.
  • Controls certified to operate real machinery.
  • Client production deployment or functional-safety certification.

Work Sequence

Recover and inspect. Confirm who has the JLG controls, USB/CAN adapter, power supply, and current application build.
Bench-test before fabrication. Prove the controls and current software communicate reliably; record the exact interface path.
Prototype the mount. Create a rigid tabletop base with cable strain relief, transport protection, and clean ForgeFX presentation.
Add the fallback layer. Implement a Unity Input System profile for a native USB-HID industrial joystick such as the P3 TRY100; use a Leo Bodnar interface for the low-cost prototype only.
Validate and package. Complete three cold-start trials, document the workflow, photograph the inventory, and assign a named custodian.

Estimate gate: do not estimate fabrication or software effort until the existing controls and interface hardware are physically located and bench-tested. The main unknown is not the mount—it is the current control-to-application communication path.

Verified Slack Trace

Where the Original Kit Trail Ends

February 2025. Dave completed the 47 lb, 48 × 20 × 9 inch mobile sales kit and shipped it to Industrial Immersive. Its return label directed it to Jordan.
April 24–26, 2025. Dave directed Jordan to ship the tested kit to DFLV; Jordan reported shipment with an expected May 1 arrival.
June 2025, AWE. The kit was confirmed inside the DFLV trade-show crate. Dave asked that it be returned to him after the show.
After AWE. No ForgeBot-visible Slack message confirms outbound return tracking, Dave’s receipt, or a new custodian.
July 13, 2026. Greg wrote, “I think the one we had got stolen.” This is the only visible theft claim and it is explicitly uncertain.

Evidence

Primary Sources